Configure Copilot in Teams Meetings and Events (Admin Guide)

 

Copilot in Teams meetings and events is governed by meeting options (per organizer) and by admin policy (per user/group). Microsoft documents two user modes: ‘During and after the meeting’ and ‘Only during the meeting’. The choice has a key implication: turning off Copilot for a meeting also turns off recording and transcription, and transcription policy settings directly impact whether Copilot works and whether history persists.

Configuration guide: Copilot meeting policy in Teams admin center

1. Open Teams admin center.

2. Go to Meetings > Meeting policies.

3. Select an existing policy or create a new one for your target organizers.

4. In Recording & transcription, set the Copilot option to one of: On, On with saved transcript required (default), On with transcript saved by default, or Off.

5. Align Transcription (AllowTranscription / transcription policy) with your Copilot intent.

6. Assign the policy to users or groups and validate in a test meeting.

PowerShell examples (for repeatability)

Use CsTeamsMeetingPolicy with the -Copilot parameter, for example:

Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot Enabled
Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot EnabledWithTranscriptDefaultOn
Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot Disabled

Common design choices

·       Use ‘On with saved transcript required’ where meeting recap persistence is required and compliance allows it.

·       Use ‘Only during the meeting’ for highly sensitive discussions where retention is not desired.

·       Remember: Copilot isn’t available in end-to-end encrypted meetings.

References

·       Manage Copilot in Teams meetings and events: https://learn.microsoft.com/en-us/microsoftteams/copilot-teams-transcription

·       Manage transcription and captions for Teams meetings: https://learn.microsoft.com/en-us/microsoftteams/meeting-transcription-captions